3.0 General Regulations
The college has a large number of students who come from varied background. It could be difficult therefore to operate smoothly without some rules and regulations to guide their behavior. Once a student has accepted the college’s provisional offer of admission and has been duly registered he or she becomes bound by the rules and regulations of the college. Such rules and regulations maybe made by the governing council, provost, registrar, Academic board, Deans and Heads of Departments of the college from time to time through the students affairs division of the college or registry department. Students are offered services to enable them to settle in the system without difficulties.
3.1 Admission and registration
Definition- A student for the purpose of the rules and regulations is a person admitted and registered in of the academic departments for the pursuit of the N.C.E. or any other course as maybe introduced from time to time by the college
One will be regarded as having been admitted if he or she successful in an aptitude test conducted by the college for pre-NCE or UTME or on transfer from another college of education or from any other post primary institution as maybe specified from time to time by the college. All admissions must be certified by a letter from the registrar.
- Each student must register with the academic office, the particular department into which he or she is admitted deans of schools and finally the student’s affairs officer.
- Each student has to pay tuition fee, caution deposit, student’s union dues, games fee, accommodation for boarding students and any other fees that maybe specified by the college or government from time to time.
- All payments relating to the above must be paid to the bursary department of the college and original receipt in their respect tendered before sub-section 3.2 and any other similar transaction maybe affected.
3.2 Registration Requirements
- Candidates shall only be registered as students of the college on payment of the prescribed registration fee, production of admission documents duly stamped and signed by the appropriate authorities, and having satisfied the authorities of the correctness of the information submitted at the time of application for admission.
- All returning and fresh students must register at the beginning of every academic section. Students are expected to collect registration forms in the exams records and statistics office of the registry department and fill these in duplicate. Newly admitted students can only be issued with these forms on producing their letters of admissions, while returning students must produce their identity cards for the purpose of identification.
- A very important condition for registration is payment of the following fees and others per session as may be approved by the college and or Government from time to time.
- Tuition fees
- Caution deposit
- Examination fees
- Games fees
- Identity card fee
- Library fee
- Students hand book fee
- Hostel accommodation fee
- Students union dues
- There is no refund of fees paid if,
- A students voluntarily withdraws from the college or,
- A student is sent away on disciplinary ground or,
- The college is closed down.
Students are advised to first of all secure provisional offer of accommodation from the student’s affairs division before paying their accommodation fees. All fees are to be paid to the bursary department and receipt obtained. This receipt must be tendered during registrations and examinations.
3.3 Orientation Programme
An orientation course is usually organized for fresh students every session. This programme is intended to enable the new students settle and adjust to college life. During the orientation, students are introduced to the functions of the various academic and non academic departments of the college, the student’s affairs, exams, records and statistics, bursary, provost office, security office, library, sick bay and all divisions in the registry department. Rules, regulations and procedures, which govern the activities in the college, are also explained. During the time also, the students are initiated as members of the college during which process they take an oath and pledge to be loyal to the ideas of the college and sign this in a short ceremony. During the matriculation ceremony the students sign an oath before the high court judge.
4.0 Channels of Communication
4.1 Communication within the College
- Individual students or students associations who wish to have access to the provost must write through their H.O.D. or the Dean, Students Affairs Division.
- On academic matters, the step should be through H.O.D. to the Dean of the School, the deputy provost (academic) registrar/ provost, and to the academic board.
- For students, all non academic matters should be channeled through the Dean, division of student’s affairs.
- Non – academic department such as maintenance unit, sick bay, bursary, security unit etc. insists that students pass their request through the Dean, students Affairs Division/ Students affairs officer. Nothing however, prevents from reporting specialized cases direct to the appropriate quarters. Such as, to the librarian, the head of SIWES, head of security unit etc.
4.0 Communication with Outside Organization/ the Press
- Student’s organization, the student’s union government or individual student who wishes to issue press release or to address a press conference must first and foremost seek and obtain permission from the provost through the Dean, Division of student’s affairs before doing so. Equally important, they must make copies of the release available to the provost for comments and approval before the release is made or the conference is held.
- Communication from the organization and from the students to government officials must pass through the provost’s office.
Student’s organization or students wishing to utilize the public addressing system must first seek and obtain approval from the provost through the Dean of the student’s Affairs.
5.0 Hostel Regulations
5.1 Eligibility of Hostel Accommodation
- In view of the shortage of accommodation, only final year and fresh students (NCE III and I respectively) may not enjoy hostel accommodation. This is a deliberate policy In view of the fact that while final year students require a more conducive atmosphere to prepare for the final examination, fresh students need to adjust for new life. Applications for hostel accommodation are treated on the basis of first come first served. The hostels available on the campus are: Makeri Dzakpe, Apa, FESTAC and Inikpi. Male students maybe have given accommodation in the first while their female counterparts maybe given accommodation in the last two.
- Any student wishing to be accommodated on the campus has to, upon registration, pay an accommodation fee as maybe prescribed from time to time by the college after compiling with due registration procedures/ requirements
- Subjects to subsection 5.1(b) above, he/she have to complete the application form to be on campus.
- At the beginning of each semester, a student could be issued furniture and other items as maybe available by the respective hall officers. Students who do not take proper care of college property issued to them maybe surcharge in the events of loss or damage or they may have to pay for them.
- A hostel is a center of community life. All residence students are expected to contribute their quota to its cleanliness and peaceful atmosphere a make a happy home. Each student is also required to exercise the greatest discretion and self discipline in relation to other students, hostel authorities, and staff as well as the general public.
- There should be no squatting of students in the hostel whatsoever.
At the end of each semester every student must hand over all college property in his or her possession to the respective hall officers and vacate the premises.
5.3 On Graduation
On completion of a given course of study, each student must complete clearance form. The form must whether he or she has items to return to the college where he or she has nothing outstanding against him/ her, he or she will be cleared. Where anything is outstanding against him or her, he or she will be surcharged.
Sub – section 5.3 of this section will apply to students on expulsion.
5.5 Guest and Visitors
- Guest and visitors are not allowed to visit students at odd times. Visitors are allowed in rooms of students only between 4:00pm and 7:30pm on work days and from 12:00 noon to 9:30pm on weekends and public holidays. But in all cases, visitors must not enter rooms of the opposite sex.
- Students are required to avoid mounting of apartments, admitting illegal occupants, and making illegal electricity connections. In addition, they are to ensure that hostels and their environments are kept clean.
- All students’ property is to be taken proper care of by the hostel occupants.
- Students are not allowed to make illegal connections of electricity.
- All personal property are at the owner’s risk. However, any student caught stealing will face the college welfare and disciplinary committee (W and DC) for appropriate punishment
- Expectant mothers/ pregnant students are not admitted in hostels.
- It is an offence punishable by expulsion from the hostel for any student to sublet accommodation or keep any visitor overnight or permit a squatter in his/ her or their rooms without the written approval of the dean, Student’s Affairs.
- Approval for hostel function. The hall master/ mistress must be notified of student’s meetings or any function taking place in the hostel. Application to that affect must be submitted for approval at least 48 hours before the function.
6.0 Alcohol, Drug and Smoking
- Students whose drunken behavior and disorderly behavior are likely to cause damage to property and life will be disciplined by the college authorities. If such a person is admitted to the hospital, he/she will bear the financial responsibilities.
- The use and possession of illegal drugs and dangerous weapons are prohibited. Any student caught indulging in such acts will face dismissal and or be handed over to the police.
- Students should not take any drugs except the ones prescribed by competent physicians.
- Smoking is not allowed in lecture rooms, hostels, laboratories, libraries, workshops and at examination halls in the college.
7.0 Criminal Offence
No student should consider himself/herself immune to prosecution for criminal offences that is committed on the campus. In this regard, management cannot prevent the police from performing their statutory functions. Students involved in acts capable to cause disturbances of peace such as fighting, gambling, etc. will be subjected to disciplinary actions and in extreme cases, to expulsion from the college.
8.0 Students Identity Card
- The student’s identity card is a vital document possessed by all students. The identity card is issued to all students who register for courses lasting for not less than one academic year upon payment of prescribed fee. Where a student loses his/her identity card, he/she is issued a new one after.
- In case of lose, a student shall obtain a clearance from the college security division and signed by his/her head of department.
- Paying the prescribed fees to the college.
- Students are to carry along their identity cards whether on campus or outside the campus and present it on demand at the venues of all examinations.
9.0 Students Demonstration, Boycotts or Protests
- Notice of intention to boycott lectures or demonstrate shall be submitted in writing to the Provost through the Dean, Division of student’s Affairs 72hours before the scheduled time. Such notice shall be jointly signed by both the president and the secretary-general of the students’ union government.
- Such notice shall specify the nature, duration, and venue of the intended action.
- Such notice shall be first discussed and approved by both two third (2/3) of students’ representative assembly.
- The duration under which boycott/demonstration maybe entertained is one (1) hour
- All demonstration/boycott shall be peaceful.
- Without prejudice to sub-section (IV) of this section where boycotts/demonstrations take a violent form, the Provost shall take immediate action to arrest the situation.
For the purpose of this section, discipline refers to the obedience to these rules and regulations.
- It is an obligation for every student to abide by the rules and regulations of the college.
- It shall be the duty of every student to report a fellow student to the Dean, Division of students’ affairs if he/she believes has contravened any provisions of these rules and regulations.
- Students must not tamper with electrical and plumbing installations and fittings or remove furniture from one lecture room to another or to the hostels.
- Each student must respect his counterparts’ rights and interest at all times especially as this relates to the use of electronic and other gadgets, and other form of noise making in the hostel and around lecture halls.
- There is a central disciplinary committee called students’, welfare and disciplinary committee headed by the deputy Provost (administration) with the students’ affairs officer as secretary. this body deals with cases of gross indiscipline and misconduct which would be referred to it by the department/ unit /school. All students appearing before the SWDC should appreciate the gravity of their offences. The main duty of the committee is to determine students’ disciplinary cases and make recommendations to the provost advisory committee.
- Heads of departments/Deans of schools have the powers to reprimand and in some cases recommend a suspension of erring students.
- The Provost has the power to suspend: students’ union EXCO, students’ union representative clubs and associations are soon as they have breached their constitution while cases of indiscipline are been investigated by the appropriate body.
11.0 Types of Misconduct
- Drug abuse
- Careless or willful damage of college property
- Unauthorized installation and use of cookers in hostel
- Unlawful meetings and demonstration
- Loud and distracting noise at unauthorized time and locations
- Libelous publications
- Membership of secret societies/cult
- Exam misconduct
- Any other act which the college may adjudged as misconduct
- Failure to pay the required fee during registration
- Illegal occupation of any college property
- Unauthorized removal and theft of any college property
- Unauthorized remover or theft of a fellow students’ belongings or that of other members of the college community
- Mutilation of college library books
- Mating on the campus
- Refusal to probate or withdrawer
- Engagement in political and any other activities capable of generating insecurity on campus
- Absence from lectures without permission
- Refusal to abide by any circular/instruction as might be issued from time to time.
- A male student entering the female hostels and vice versa
- Partitioning of hostels by students and
- Engaging in cultism ,smoking of Indian hemp and other dangerous drugs
- Possession of fire arms and or dangerous weapons .
11.1 Disciplinary Measures
Disciplinary measures in respect of contravention of those rules and regulations will depend on the nature, time and circumstances of offences, as will be determined by SWDC, by the degree of the punishment will depend on the gravity of the offences. The punishment could be either of the following:
- Suspension from the college
- Ejecting from hostels
- Expulsion and
- Payment of fines and any others which might be defined from time to time by the college.
11.2 Examination Misconduct
Examination misconduct, for the purpose of these rules and regulations shall mean anyone or a combination of the following:
- Fore knowledge of the examination questions.
- Possession of live question paper(s) outside the examination center prior to the day and hour of such examination.
- Passing notes for help in the examination hall.
- Receiving or giving or colluding on any other manner to cheat in or outside the examination hall.
- Bringing into the examination hall notes, text books or other prepared materials either on any item of furniture, clothing or body.
- Stealing, copying or misappropriating the scripts of other candidates.
- Being in possession of any paper or material belonging to the examination committee other than those issued out for that particular examination.
- Impersonation of another candidate.
- Attempting to influence examiners and marking before or after examinations.
- Any other action(s) which in the opinion of the Examination Committee and the College Academic Board constitute examination misconduct.
A student found guilty of any form of examination misconduct shall have his examination in that course cancelled and he/ she shall face a maximum penalty of EXPULSION.
12.0 Club, Societies and Association
Definition: for the purpose of this document an association refers to the coming together of two or more students, other than the student’s union for specific goals.
- There shall exist clubs, societies and associations, which shall be approved by the college authorities on the recommendation of the student’s union EXCO through the Dean, Student’s Affairs Division.
- All such approved Clubs/Association’s shall be financially self sustaining and shall register with the Student’s Affairs Division.
- Such clubs shall be entitled to financial aid subject to the approval of the EXCO.
- Permission of the Club’s/Association’s activities involving rallies ,processions, parties, etc must be sought from the Dean, Division of students’ Affairs, in the writing through the director of social of the union and approved by the president.
- Each approved association has to register with the college with the fee of N1200. Registration is renewed at the beginning of each session of the college with a fee of five hundred naira(N500)
13.0 Students Unionism
Definition: in this context, students’ unionism is hereby defined as official activities of the college students’ union to which all students of the college are party to by admission.
- Student’s unionism serves as the official channel of communication between the student’s union and the college administration.
- Peaceful Boycott / Demonstration. All moves relating lecture boycott / demonstration must be applied for in writing to the registrar 48 hours before its scheduled time. Such notification has to specify the nature of intended action, intention, venue and duration.
- Duration. The duration under which peaceful boycott / demonstration may be entertained is 48 hours. At the expiration of the 48 hours, if it persist for more than 72 hours, the registrar in consultation with the provost will declare the institution closed.
- Without prejudice to sub-section 2 of this section where boycott / demonstration take a violent form, sub-section will be void. The registrar in consultation with the provost may decide on the necessary action as the situation may demand.
- On a successful completion of tenure of office, members of the student’s union (executives and SRA) may be issued with certificate of service.
14.0 Social Life
Definition: for the purpose of this document, social life is defined as areas of students Endeavour that have no direct bearing to academic pursuits such as, dances, drama, meetings, religious activities, etc.
- Students are free to organize parties, dances and meetings on the campus provided written permission is granted by the college for such occasions and activities.
- Where any of these functions especially dances involve the payment of levies and fees, the college has to be informed so that it can deduct its own percentages as maybe defined from time to time.
- Mating within the college campus is strictly prohibited
- N o male is allowed into the female hostels, except officially permitted.
- Theft is strictly prohibited
- There must be no fighting on the campus. Any act of provocations must be reported to the appropriate authority promptly.
15.0 students’ publication
The college encourages responsible freedom of expression and speech, research, literacy habits and publications by students. This is in keeping with the basic principles of a democratic society. But permission must however be obtained from the office of the Students Affairs Division or the registry before any students publications are produced. However, students are warned against publishing rebellious articles, notice, and letters for the press, radio or television on matters connected with the college. The following rules and regulation govern all students’ publications.
15.1 Rules Governing Students Publication
- All applications for registration of any publication should first of all pass through the students’ union before reaching the division of students’ affairs.
- The proofs of all students’ publication whether magazines, news bulletins, periodic, letters, press release, radio etc, must be obtained from the Division of Students’ Affairs at least 72 hours before the printing and releasing of the same public consumption.
- Any Students’ Union Official should relinguish his/her elected post in any club or society he may belong. The student can however keep his membership of the society.
- Only registered students’ organizations of which the college has authority over their constitution may produce any publication or printed matter bearing the name of the college or purporting to emanate from it. Printed matters published by students may be sold on the campus only if it is produced or sold by regulated students’ organization and must be marked for “internal circulation only”.
- All students’ publications must state clearly on the editorial page that the opinions expressed there in are not those of the College of Education, Katsina-Ala or its student’s body and must carry name of the members of the editorial board and their addresses.
- Each article must bear the name of the authors.
- Any student organization, which publishes, sells, or distribute printed or otherwise reproduced materials, including any other arising as libel, cause defamation of character, incitement, e.t.c., will be banned from further operational activities.
- Notices, hand bills and publications must be pleased only on the approved notice boards, and not on the walls of buildings or signpost.
- Any student or students’ found guilty of publishing or causing to be published, any articles (s) with the intent to tarnished the image of a followed student or the institution, other than to enlightened, educate or entertain shall be subject of the offend, and shall be determined by the students’ disciplinary committee.
- No magazine news letter or periodical, cartoons, hand bills etc. shall be circulated in or outside the campus without prior approval of the office of the dean division of students’ affairs. Any publication circulated with the prior approval in writing shall be subject to disciplinary action.
15.2 Use of College Facilities
- Use Of Library Facilities
Each student has to acquaint him/her self the library rules and regulations and abide by them in his or her use of library facilities in the college.
- Medical Service
Each student is expected to register and benefit from medical facilities provided by the college
- Sports and Games
Each student is expected to participate in sporting activities as or she may desire subject to regulations guiding sporting activities in the college.
15.2.1 Any other person or association outside the college community who/which desire to use college facilities must seek and obtain permission from the registrar of the college.
15.2.2 College facilities must on no account be used for purpose of carrying out illegal activities. Permission to use any college facility for any activity does not imply approval or endorsement of the activities by the college.