ACADEMIC REGULATIONS

ACADEMIC REGULATIONS

  • Academic Regulations

Definition and Explanation

  1. Semester:- the semesters section was introduced in the academic year to replace the three-term system. Under the semester system, each academic year consists of two-semester systems and each semester has approximately 16-18 weeks of lecture, field laboratory, workshop and studio work.
  2. Academic programme:- an academic programme means a discipline of study for which and NCE is awarded; e.g. BIO/CHEM.
  • Course: – This is a defined content in a circumscribed area within a subject; e.g. EDF 111-History of Education in Nigeria.
  1. Session: – This means the academic year of the college. An academic session is made up of two semesters.
  2. Course work:- This includes assessment of the student’s performance outside of the semester and final examinations. Course Work (CW) assessment shall include any assignment, group reports/projects and any other testing system, which a program of study may yield. The course work also includes practical’s, laboratory/ studio and field work.
  3. Credit Unit: this refers to the weight assigned to a course and it reflects the number of hours lecturers must have contact with the students and it ranges from 1-3 hours.
  • Semester Examinations: these are examination administered to the students at the end of each semester.
  1. In any semester examination, the students may be examined on the material covered in the semester
  2. In addition to the semester examination, test and other assignments shall be conducted during the semester. For a course, the composition of the final grade be as follows:
  • Course work (CW) 40%

Semester examination (60%)

For courses which are practical in nature, appropriate weighing may be given by raising the course work (CW) above 40%. The final grade which a candidate earns will be the sum courses in course work and examination. To be regarded as having passed in a programme of study, a candidate must have passed in the course work and examination of each of the constituent subjects in the programme. The candidates who scores less than the stipulated minimum pass mark of 16% for course work and 24% for examination is regarded as having failed in that subject.

The semester examination shall be normally be a one and a half to three-hour written examination, consisting of a maximum of six question and the minimum of three questions from which candidates are to answer four, three and two depending on the credit load of the course. In the case of laboratory/workshop subjects, a practical testing shall be conducted which may vary from 3-6 hours duration depending on the programme. The examination questions and marking schemes, students marked scripts for NCE II,NCE III and projects shall be moderated by external examiners.

  • Guidelines for Examination
  1. Continuous Assessment / Semester Examination:

Continuous assessment should not account for more than 40% of student’s total assessment of any course examined, while semester examination should account for 60% of total 100.

  1. Number of questions: Number of questions varies according to the number of credit unit. Six questions will be set for the candidate to answer any four in three hours for a three credit course. Five will be set for the candidate to answer three in hours for a two credits course. And three questions to be set for the candidate to answer any two in hours for all one credit load courses.
    • conduct of examination(s)
  2. All candidates shall register for college examinations by completing appropriate forms to be signed by course lecturers, HODs and Deans.
  3. To qualify for examination a candidate must have fulfilled all college, school, and departmental requirements including 75% attendance at lectures in respect of the courses to be examined.
  4. Knowledge of examination date, times and places shall be the responsibility of candidates.
  5. A candidate shall arrive at the examination hall and be seated at least 15minutes before the advertised time of the time table.
  6. A candidate shall not be allowed to leave the examination hall after 30minutes of commencement of examination without an authentic reason.
  7. Candidates shall be allowed to leave examination hall only under the continuous supervision of an invigilator.
  8. Candidates shall not be allowed to leave the examination in the last 15minutes of the examination.
  9. It is compulsory for candidates to display their identity cards, examination clearance slip and school fees receipt on the desk.
  10. Candidates must ensure that they sign in and out of the exam hall.
  11. Answer scripts must be handed over to the invigilator before signing out of the examination hall.
  12. Candidates shall not give or receive any form of assistance from any source or anybody during the course of an examination.
  13. Candidates shall call the attention of invigilators only by show of hand.
  14. The use of scrap paper is not permitted. All work should be done on the answer booklet provided by the invigilators during the examination.
  15. Hand bags, handsets, brief cases, and unauthorized calculators are prohibited from the examination hall.
  16. Any candidates who violets any of the regulations and those issued from time to time shall be deemed to have displayed indiscipline. Such a candidate shall be treated as appropriate.

2.1 Examination Misconduct

The college of education, katsina-ala has the following regarding examination misconduct:

A candidate found guilty of any form of examination misconduct shall have his examination in that course cancelled, and he / she shall face a minimum penalty of REPEATING (or the year) in its entirety and a maximum penalty of EXPULSION.

Misconduct for the purpose of this regulation shall mean anyone or a combination of the following:

  1. Fore knowledge of the examination questions.
  2. Possession of live question paper(s) outside the examination center prior to the day and hour of such examination.
  • Passing notes for help in the examination hall.
  1. Receiving or giving or colluding on any other manner to cheat in or outside the examination hall.
  2. Bringing into the examination hall notes, text books or other prepared materials either on any item of furniture, clothing or body.
  3. Stealing, copying or misappropriating the scripts of other candidates.
  • Being in possession of any paper or material belonging to the examination committee other than those issued out for that particular examination.
  • Impersonation of another candidate.
  1. Attempting to influence examiners and marking before or after examinations.
  2. Any other action(s) which in the opinion of the Examination Committee and the College Academic Board constitute examination misconduct.
    • Specific Penalties for Examination Misconduct

Violation of any sections of the above enumerated misconduct shall be penalized using the following

  1. A candidate involved shall be disqualified in the relevant examination paper and shall be deemed to have failed that paper. Such a candidate shall be allowed to carry over the paper provided he / she satisfies the conditions for a carry over.
  2. The candidate shall be disqualified from the entire examination and rusticated for one calendar year and shall be required to register at the beginning of the corresponding to the semester during the following year.
  3. The candidate shall be expelled from the college.
  4. Any other penalty as may be prescribed by the academic board of the college.
    • Procedure of Handling Examination Misconduct
  5. If a student is caught cheating in examinations, the answer script of such a student is seized by the invigilator. Any relevant materials found on the candidate shall be seized and signed by the invigilator with date.
  6. The invigilator thereafter takes the student together with the evidence to the misconduct committee which has the deputy provost (academic) as the chairman, chairman ECC, chief security officer, Dean of the school and that of Education and the HOD of the affected department.
  7. The student(s) is /are tried and expelled if found guilty and the cases is /are forwarded to the academic board for ratification.
    • Right to Appeal

Any student against whom the academic board makes an order has the right to appeal against the decision within 48 hours of the passing of the order. Such an appeal should be made to the academic board through his/her head of department to the Dean of school.

  • When a student has a grievance involving his/her examination or results, his/her may seek redress by submitting a written petition. The candidate is expected to pay an amount of fee to the bursary department as maybe decided by the college from time to time and obtain receipts and tender same to the academic board.
  • Cumulative Grade Point Average (CGPA) and Related Issues

3.1Credit Units

These refer to the weight in terms of unit given to a particular course. For instance, EDF 111 (history of education), is given a credit weighting of 1(one) and ENG 111 is given two units etc. the credit unit may consist of hours of lecture/practical/seminars/industrial attachment and so on.

3.2 Grade Point (GP) 

This is the point assigned to a percentage score or letter grade obtained in a given course. The score is normally a combination of continuous assessment and examination scores. These, according to the minimum standards are as follows:

NO. Percentage score Letter grade Grade point
       i.

ii.

iii.

iv.

v.

vi.

 

 

70-100

60-69

50-59

45-49

40-44

0-39

A

B

C

D

E

F

5

4

3

2

1

0

Thus a percentage score of 55is assigned the grade is C and grade point of 3. In the same vein, a percentage score of 70 is assigned the letter grade A and the grade point of 5. The percentage score of 35 is assigned letter grade F and the grade point of 0.

3.3 Grade Point Average

This is the average of grade point earned in the courses taken in a semester. This is obtained by multiplying the grade point obtained in each course by the number of credit units assigned to the course. The sum of these is then divided by the total number of units taken in that semester.

3.4 Cumulative Grade Point Average

This is the average of GPA for a given session. It is used to determine the academic progress of the student. A minimum CGPA of 1.00 earns a student probation of one academic session. Any student that obtained a CGPA of less than 1.00 during probation is required to withdraw from the institution.

3.5 Carrying Failed Courses Over

Any core of compulsory course failed must be taken at the next available opportunity. However, a student must not take, in any semester, a total load of more than 24 credits. (Note well that carry over courses are to be taken first in case of clashes on examination timetable).

Thus a student that is to carry over six 6 credit units and the courses are available at the next semester, the student should take only a maximum of 18 credit units from the new courses and should take the courses he failed –i.e 6 credit units making total of 24 credit units. Of course, the actual score earned during probation is used in calculation of new CGPA. The previous score is, however rejected in the record of the semester the courses were earlier taken and failed. It should be noted that there should be no waiver of attendance of classes during probation.

3.6 Duration of NCE

The duration of obtaining NCE is the minimum of three academic sessions (3 years) of two semesters each. ( A semester must not be less than 15 weeks of teaching and a total of 2weeks for registration and examination, making a total of 17 weeks)and a maximum of five academic sessions in (5 years). This means that only two probationary years are allowed and these should not be back to back i.e. probation after probation.

Students must pass the minimum required credits prescribed in the curriculum standards for the relevant courses.

  • Condition for Probation and Withdrawal

The common denominator for assessing a student for probation and withdrawal is taking into account the minimum GPA i.e. Grade Point Average of 1.00 is required for graduation from one part to another.

  • Probation

Probation is a status granted to a student whose academic performance fails below an acceptable standard. A student whose grade point average is below 1.00 at the end of each particular year of study may be given a period of probation  for one academic session or if a particular carries over in courses amounting up to 10 credits load of a particular session, will automatically probate.

  • Withdrawal

A candidate whose cumulative grade point average is below 1.00 at the end of a particular period of probation should be advised to withdraw from the college in his/her own interest.

Voluntary Withdrawal: A registered student who has matriculated may voluntarily withdraw from the college temporary or permanently. In either case, the student is required to inform the college registrar in writing through the HOD of his/her intention to withdraw from the college.

  • Re-Admission after Withdrawer
  1. A student who withdraws for reasons if having failed to achieve the minimum CGPA, and has been asked to withdraw from the college, may apply for re- admission at the expiration of the session. But at the end of the session he/she is again unable to pass, may be asked to withdraw from the college finally.
  2. A student who voluntarily withdraws from the college may seek for fresh admission by undergoing all the processes of admission.

5.0 Pre-NCE Programmes

5.1 General Conditions for Promotion, Pass and Fail

  1. The college offers Pre-NCE for those candidates who does not satisfy direct entry requirements or who have requirements for direct entry but could not gain admission into direct NCE courses.
  2. Only students who have satisfactorily completed the Pre-NCE programme and obtained a minimum CGPA of 1.00 or grade point will be allowed to matriculate and enroll in the first year of the NCE programme .
  3. Those candidates who scored in their CGPA less than 1.00 may be given another chance to repeat. In this case the student should be expected to repeat all the courses offered at the Pre-NCE class.
  • NCE Programmes
  1. Weighting of 40% and 60% for continuous assessment and semester respectively are used by the college.
  2. A of students is by means of formal and informal tests, with the giving greater weight. Assessment should normally be in workshops, laboratories, studios, field/assignments etc as maybe applicable to respective disciplines.
  3. The scoring and grading system of all NCE programmes is the same with that of the Pre-NCE.
  4. The CGPA is used as a guide for assessing students for probation and withdrawal, taking into account the minimum CGPA of 1.00 required for graduation.

7.0 Eligibility for Examinations

  1. Only registered students of the college are eligible for any of the examination prescribed by the Academic Board for the various academic programs. These prescribed examinations are mandatory for the progress in the approved programs and for the completion of a prescribed course. No examination shall be waived for any reason other than those approved by the academic board.
  2. Only those candidates who have registered as students in accordance to the college laws and regulations shall be admitted into examinations
  3. All candidates must obtain their examination slip from the deputy provost (academics) duly stamped and signed by their heads of departments and present same at all venues of examination before been allowed to sit for such examinations.
  4. All such candidates are required in addition to paying all prescribed fees, to put in a minimum 75% attendance in the subject to be examined.

8.0 Eligibility for the Award of NCE

In order to be eligible for the award of an NCE certificate by NCCE a candidate must:

  1. Satisfy the prescribed entrance/admission requirements
  2. Complete the approved course of study in his/her discipline
  • Pass all the required examinations in the prescribed course
  1. Satisfactorily complete the prescribed period of approved industrial attachment (SIWES) for those in the School of Vocational and Technical Education and computer science departments only.
  2. Pay all the required fees and debts
  3. Comply with such other requirements as may, from time to time, be prescribed by the academic board.
  • Pass all his/her papers in the final examination including carry over papers, and he/she must have submitted his/her completed project.

9.0 External Examiners

  1. Semester examinations of the second and last years of the NCE programme shall be moderated by external examiners.
  2. The external examiner shall participate in the determination of the results of the final year students and shall also be submit a written report to the college at the conclusion of the exercise

10.0 Change of Programme of Study

  1. Students are normally admitted to the college to pursue a special programme of study for which they satisfy the admission requirements. The students are expected to complete at least one academic year in the programme for which they were offered admission and will be permitted to change programme during the first year.
  2. Any students who decides to change hid/her programme of study after the year may be permitted to do so under the following conditions:
  3. That he/she satisfy all entry requirements for that prior to entering the college with the exception of sitting and passing the entrance examination for that particular programme.
  4. That vacancy exist in the programme which he/she seeks a change.
  • That he is able to fit into the new programme at the appropriate semester level and can within the confines of the academic regulations as outlined herein, make up all deficiencies in his course of study.
  1. A student who wishes to change his programme must apply to the deputy provost (Academic) through the deputy registrar ( Academic) for change of programme before the end of the academic year preceding the year in which is to take effect after paying a change of course fees as shall be determined by the college from time to time. The result of such of an application shall be communicated to the student not later the first week of the first semester in which the change is to take effect. In computing the student CGPA after a transfer, only grades obtained in courses relevant to the new programme will be credited.

11.0 Deferment of studies 

  1. Any student who desires to defer his/her admission or programme of study with the college must satisfy the following conditions:
  2. Acceptance of admission offered and payment of all prescribed fees.
  3. Formal written application by the candidate seeking for deferment of studies, and the appendage of signature for approval by relevant Heads of departments in the course of study (in the case of fresh students)
  4. A student may be granted deferment of studies if in the event of his studies, he/she encounters problems such as ill health, crisis at home, financial predicament etc.
  5. Students should however note that deferment of studies if granted lasts only for one semester or one academic session only but on the payment of all due fees for that session.
  6. If any student wants an extension of deferment of studies, a fresh application must be made with the satisfaction of the condition earlier mentioned.

12.0 Student Industrial Work Experience Scheme

For the award of the Nigerian certificate in education economics, fine and applied arts, business education, agricultural education and computer studies education, a period of four months attachment in an industrial organization is compulsory during the course of study. Students working for their final year in these various disciplines must ensure that they have successfully completed their period of industrial attachment. SIWES is a skill training programme designed to prepare and expose students in institutions of higher training to the industrial work situation to which they have gained theoretical knowledge. It also affords them the needed experience handling machinery and equipments not obtainable in their educational institutions. This SIWES is aimed at:

  1. Enhancing the development of skills and standard in order that the student fits into the world of work with minimal difficulties by bridging the gap between theory and practice of engineering and technological activities in their various disciplines.
  2. Enlisting and strengthening employer’s involvement in the educational process of preparing students for employment in the industry.
  3. Preparing students for a business career in their various disciplines by merging the analytical power with self-reliance and social interaction.
  4. Exposing students to work methods, standards and experience in handling machinery or any equipment and safeguarding the work environment in real life situation.