REGULATIONS GOVERNING THE CONDUCT OF EXAMINATIONS

REGULATIONS GOVERNING THE CONDUCT OF EXAMINATIONS

  1. In order to be admitted to an examination a student must have been registered for the course and for each and every course unit and satisfied the University and Faculty requirements regarding attendance; and the performance of all assignments connected with the course taught, and the payments of fees.
  2. It shall be the responsibility of each of the students’ to ensure that he/she is registered for the appropriate examinations and to ascertain the dates, place and time of examination.
  3. A student shall be at the examination room at least 30 minutes before the advertised time for the examination. A student is required to apply his/her own pens, pencils, rulers, and other such items as may be specified in the examination instructions.
  4. A student shall be admitted up to 30 minutes after the start of the examination but shall not be allowed extra time. If a student is required to supply his/her own pens, pencils, rulers and other items as ,may be specified in the examination, the invigilator may at her discretion admit him/her if satisfied that the student has a good reason for lateness. The invigilator shall present a written report of the circumstances to the Departmental Examination Officer who shall inform the Departmental Board of Examination which shall decide whether to accept the students’ script or not.
  5. The students must produce the registration and identity cards on entry to every examination and leave them prominently displayed on the desk for the inspection of the invigilator throughout the examination. It shall be the duty of the invigilator to enter in the register an accurate record of the registration number, (not the name) of every candidate attendance in the examination.

A student may be permitted by the invigilator to leave the examination room during the course of an examination provided that:

  • A student may be permitted by the invigilator tom leave the examination room during the first hour of the examination except in cases of emergency. In the event of the candidate along with an examination attendant to the Medical center. The student must hand over the script to the invigilator before leaving.
  • A student who leaves the examination room shall not be readmitted unless throughout the period of his absence he has been continually under the supervision of an invigilator or a person duly appointed for him.
  1. No student shall communicate with any student or with any other person, except with the invigilator when necessary. In addition, no student shall make a noise or cause any disturbances during examination.
  2. No book, paper printed written document or other aid may be taken into the examination room by any student, except as maybe stated in the rubric of an examination paper. Any candidate found in possession such items shall be reported in writing to the Departmental examination Officer who shall inform the examination who shall determine whether or not to accept the students’ scripts or make any other recommendations to the Faculty Board of examiners. Each student require to deposit, at his own risk, any hand bag, brief case or similar articles at a desk provided for the purpose before the start of an examination.
  3. No student may directly or indirectly, give assistance to any other students, or permit any student to copy from or otherwise use his papers. Similarly, a student must not directly or accept assistance from any student or any other unauthorized person.
  4. If any student is found to infringe, or is suspected of infringing on any way or disturbing the conduct of the examination, the invigilator shall apprehend the student. The student shall be made to submit a written report on the incident to the chief invigilator before his script is collected at the end of the examination. The invigilator shall submit a written report to the departmental examination Officer immediately after the examination the examination officer will cause the circumstances to be investigated and will report to the departmental board of the examiners which may subsequently recommend to the faculty board of Examiners what action should be taken in the case. Faculty, after establishing a prima facial shall immediately report the matter to the senate committee on examination mal-practice, attaching all exhibits and making recommendation based on its findings. The senate committee will immediately look into the case, inviting the parties concerned for interview giving opportunities for cross examination and finally sending its recommendations to senate.
  5. Each student shall write his registration number, not his name, directly at the appropriate place on the cover of every answer booklet or separated sheets attached to the answer booklet.
  6. Except for the printed question paper student shall not remove from the examination room or mutilate any paper or other materials supplied.
  7. At the end of the term allowed, the invigilator shall instruct the student to stop writing, and they must comply.
  8. The invigilator shall put the answer scripts serially in a sealed envelope.
  9. Each envelop must be signed by each invigilator. The invigilator shall return the envelop to the chief examination officer and obtain a receipt for same. It shall be the responsibility of the chief examiner in each department to collect and sign for the examination scripts.

Absence from Examination

  1. No student shall be excused from the whole or any part of the examination except on the strength of a medical certificate supplied, or recognized by the Director of the University Medical Services that he is unfit to take the examination. In such cases the facts, supported by the evidence shall be submitted to the Board of examiners by the Head of Department which Board shall make recommendations to senate for appropriate action.
  2. An application by a student, or if he is incapacitated, by a person acting on his behalf, for exemption from any examination on medical grounds shall be submitted to the Faculty examination Committee through the head of department as soon as possible, and normally not later than one month after the date of the examination providing full relevant evidence. The Faculty Board of examinations shall there upon consider all the evidence submitted to it including oral evidence; where appropriate, and make recommendation through then faculty board to senate. The decision of senate on such recommendations shall be final.

DETERMINATION OF PASS PROBATION, WITHDRAWAL AND REPEAT COURSE PERFORMANCES

  PASS:

A student shall have pass examination if he obtains a pass Grade or “F” (1.00) point or above in the number of course units as required by the appropriate faculty.

PROBATION:

Probation is a status granted to a student whose cumulative Grade point Average (CGPA) at the end of the session falls below 1.00. Such a student shall be required to repeat only the failed courses of the previous year and will not take on any course. The student will be credited with Grade earned during the first attempt and during the probation year. At the end of the probation year, the students’ CGPA will be calculated based on the two sets of results.

WITHDRAWAL:

At the end of the probation year, the student whose CGPA is below 1.00 shall be required to withdraw from the University if no other programme accepts him.

REPEATED FAILED COURSES:

Subject to the conditions for withdrawal and probation, a student may be allowed to repeat a failed course unit(s) at the next available opportunities provided that the total number of credit units carried during the semester does not exceed 24.  Student repeating any course shall retain a Grade earned. The Grade earned at all attempts shall count towards the CGPA.

MINOR MISCONDUCT:

Any act of omission or commission involving the following:

  1. Physical assault on any student.
  2. Copying at an examination.
  3. Gambling within the University Community.
  4. Un-Authorized use of another student’s Library borrowing card.
  5. Possession of extraneous materials at an examination
  6. Using official student position to bargain for favor from any Authority of the University.
  7. Drunkenness’ on campus during school hours

PENALTY FOR MINOR MISCONDUCT:

Any student found guilty of any minor misconduct shall be rusticated from the university for one year with cancellation of the result(s) in the case of examination misconduct.